Loading...
Share this Job

Executive Assistant

Role Objective

  • To administer and organize manager’s activities.
  • To act as a liaison between the manager and the team to handle daily operation.

 

Main Responsibilities

 

  • Arrange meetings, record meeting minutes, and follow up on the meeting results to be executed within the responsibility range.

 

  • Create a comprehensive filing & archiving systems.

 

  • Organize and classify correspondences and mail within the team and replies independently when required.

 

  • Perform other duties as assigned by upper management.

 

  • Coordination between different finance department sections heads and other departments in the company.

 

  • Supporting the CFO Personal Assistant in the daily operation of the CFO office organizing his daily agenda ,calendar, meeting, automated filing system, translation and proof reading of all mails and letters,  visitor security access request, greet visitors, organize signature book, memos, report, schedule meeting rooms,  fully organize with travel team on offsite meeting, draft meeting minutes when needed, follow up on the maintenance and hygiene of all office assets,  car maintenance, medical , bank cards, passport renewal, business card issuing to ensure that efficiency, quality and  best service & the smoothness of all work for CFO office.

 

  • Supporting the CFO Personal Assistant in managing CFO office petty cash and coordinate with finance department on all Finance department administration expenditures, staff breakfast for engagement activates, direct reporters & outside client catering, department extra travel expenditures, to facility the urgent expenditures of CFO and department needs, raise memo for the CFO to approve to ensure that all department expenditures are spent within the approved matrix limits of the Finance Department 

 

 

 

Qualifications and Experience

Essential Qualifications and Experience

  • University Degree in business Administration/ commerce
  • Minimum 10 to 15 years of experience
  • Excellent Computer skills, Advanced MS excel is required
  • Excellent in Arabic & English (Reading, Writing & Oral)

Desirable Qualifications and Experience

  • Administration and office management background preferably in telecommunication or multinational organizations.

 

Special trainings / Credentials / Memberships/ Licenses

Desirable:

  • Advanced Business writing Skills.
  • Communication Skills.
  • Presentation Skills.
  • Organizational Skills.
  • Time Management Skills