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Executive Assistant

Job Purpose:

Responsible of providing assistance to the VAS director regarding to office management, meetings, event logistics and office coordination.

 

Main Responsibilities :

1.      Provides comprehensive support services to the VAS Director that ensures a professional, responsive and effective experience with the organization.

2.      Provides VAS Director calendar management Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day time management.

3.      Administers VAS Director communication (manages incoming calls, and prioritizes phone messages, Memos, Oracle, emails and mail) with professionalism, confidentiality and uses a high degree of discretion.

4.      Performs any other duties could be assigned by the VAS Director.

5.      Review the received memos to convey and provide briefs to the VAS Director in order to facilitate his decision-making process

6.      Follow up on the circulation of the memos to ensure obtaining all the required signatures.

7.      Develop effective filing system for memos (i.e. manual and computerized) in order to ensure guaranteed data retrieval whenever needed.

8.      Organize the calendar of the VAS Director while arranging for internal/external meetings, trainings, travel events, etc..., to ensure availability and avoid overlapping schedules

 

 

Qualifications and Experience:

  • 1-2 years of experience in similar position.
  • University Degree in business Administration/ commerce.
  • Excellent Computer skills, Advanced MS excel is required
  • Excellent in Arabic & English (Reading, Professional Writing & Oral)